Reproductions & Permissions
The Imaging Services Department provides digital reproductions and usage permissions for items in the Maryland Center for History and Culture’s museum and library collections for personal, commercial, and nonprofit use.
We are a nonprofit organization and fees for reproduction and usage help cover labor costs including retrieval, digitization, metadata creation, and delivery so that we may preserve Maryland history for future generations.
Permission to Publish from Manuscripts
For permission to publish from manuscript collections (which will ordinarily be granted), please contact the MCHC’s Special Collections Department at email@example.com. Upon approval, staff will supply the recommended credit line. We ask in exchange that MCHC receive a copy of the finished work. In giving permission to publish, the MCHC does not surrender its own right to publish the manuscript or to grant permission to others to publish it; nor does it assume any responsibility for infringement of copyright, or of literary or publication rights to the manuscript held by others.
Please state in your inquiry that permission is requested to publish from the manuscript collections indicated (attach additional pages if necessary) and list the excerpts. Please give precise information on the materials you wish to publish and the publication in which they are to appear. Quotations must appear in context, or you may attach copies of the pages containing them.
Overview for Digital Reproductions
You can request reproduction or usage permissions for already digitized items through the Digital Collections section of our website.
For items not found in the Digital Collections, please follow these steps:
- Request verification from the appropriate department that the item in question is held by the Maryland Center for History and Culture. You will then be provided with an item identification number, which is required for filling out the Imaging Services order form. See the “How to Obtain Verification and Item ID” section below.
- Fill out an Imaging Services order form or fillable pdf.
- Send completed form to: firstname.lastname@example.org or 610 Park Avenue, Baltimore, MD 21201.
- If paying by check, send payment only after receiving an invoice from Imaging Services Department.
Download the Fee Schedules for Reproductions and Permissions.
Additional Information and FAQs
Fee Schedules for digital reproductions and permissions
The Imaging Services Department offers digital reproductions of items in the collections, as well as permission to publish images obtained through the department. Fees for reproduction and usage permissions help us cover labor costs for technical services. All orders are subject to Maryland state tax unless a nonprofit tax identification number is provided on the order form. All fees are per image and per permission.
How to Obtain Verification and Item ID
For inquiries concerning Special Collections materials from the H. Furlong Baldwin Library, such as manuscripts, photographs, ephemera, prints and broadsides, sheet music, etc., please contact Special Collections staff at email@example.com.
Read more about the library collections.
For inquiries concerning Museum Department collections, such as three-dimensional objects (glass pieces, paintings, textiles, etc.) and unique works on paper (architectural drawings, blueprints, etc.), please fill out a Museum Request Form.
Read more about the museum collections.
- All permissions are non-exclusive.
- Permission for publication is for one time, one edition, one publication use only, unless otherwise pre-arranged. Additional uses or future reuse require additional fees and contracts.
- The images supplied are not to be cropped or altered in any way without prior approval. If a cropped detail is approved, the word “Detail” must appear in the image caption.
- Only original photographic/digital materials supplied by the Imaging Services Department at the Maryland Center for History and Culture may be used for reproduction. Use of copied materials is prohibited.
- Possession of a Maryland Center for History and Culture image does not constitute permission to use or publish the image.
- The Maryland Center for History and Culture requires a credit line to accompany any use of its images. The credit line shall be used either adjacent to the image or in a place devoted to credits.
- Permission to reproduce may not be transferred to a third party nor may any photographic materials, their derivatives or digital files be transferred to any other user.
- Upon publication, two copies of the publication or one copy of film/TV production must be sent to: Department of Imaging Services, 610 Park Avenue, Baltimore, Maryland 21201.
- The Maryland Center for History and Culture reserves the right, at its sole discretion, to deny license to reproduce to any applicant without explanation.
Digital Reproductions for Personal Reference vS. Commercial/NonProfit Use
Indicating that you would like to use an image for personal use means that you will not publish or publicly exhibit the image before requesting permission to do so from the Imaging Services Department. For example, requesting an image from Imaging Services for display in your home or personal office is considered personal use.
Purchasing an image for reference purposes prior to publishing is also considered personal use. However, permission should be requested after an image has been purchased, once it is certain that the image will be used. Possession of a Maryland Center for History and Culture image does not constitute permission to use or publish the image.
The Imaging Services Department can provide permission to use images purchased from us through license agreement for the following uses:
- Book/magazine/catalog/newspaper/journal/brochure publishing
- Television/film production (both educational and commercial)
- Video (VHS)/DVD/CD-Rom
- Website/web cast/streaming
- Electronic book
- Bulk printing (printed by patron)
- Personal electronic devices (please confirm with Imaging Services staff)
If you do not see a category that matches your final use category, please email firstname.lastname@example.org.
A price break is provided to nonprofit entities only if the nonprofit tax identification number is on the order form in the space provided.
The Imaging Services Department generates contracts that specify the conditions of use of any image from the collection. Imaging Services will not sign contracts produced by outside parties.
Standard turnaround time is 10–14 business days for an imaging request of less than 10 images that does not require new photography. Please note that paying by check increases the turnaround time as Imaging Services does not supply reproductions or permissions prior to receiving payment.
The Department of Imaging Services provides a rush service option for orders to be completed within three business days with a 100% surcharge. To request rush service for your order, please confirm your request with the Imaging Services Department.
We accept Visa, MasterCard, Amex, and Discover credit cards for payment. This information can be written in the space provided on the order form.
You may also provide credit card payment over the phone by calling the Imaging Services Department at 410-685-3750, ext. 376. Leave a slow, clear voicemail with the credit card number, expiration date, three-digit code on the back of the card, and the name on the card. Please also provide a phone number where you may be reached for questions.
If you plan to pay by check, please do not send payment prior to receiving notice of your total from an Imaging Services staff member. Please note that paying by check increases your turnaround time as Imaging Services does not supply reproductions or permissions prior to receiving payment.
If you would like a digital reproduction of an item in the collection that has not been previously photographed, a new photography fee of $60 per hour (one hour minimum) will apply. Please note that it can take up to five weeks to complete an order that requires new photography. Staff will notify you if you have requested a digital reproduction of an item that requires new photography prior to processing your request.
If an item can be scanned, a new photography fee is not necessary.
delivery options and costs
- Image(s) delivered via DropBox – $0 (recommended)
- Image(s) delivered on CD via USPS – $10 shipping (domestic cost)
- Image(s) delivered on a CD via FedEx – $30 shipping (domestic cost)
- Image(s) delivered on a CD via personal FedEx account – $0 (please provide your account number in the space provided on the order form)
- Personal FTP upload – $0 (please provide the hostname, username, and password on the space provided on the order form)
Other Frequently Asked Questions and Answers
1. Do you provide printed reproductions of items in your collection?
No, Imaging Services only provides digital reproductions of items in the collection. You may take the digital files to a photo lab or major store to print the reproductions. You may also download the images to your computer.
2. I would really like a reproduction of a photograph in your collection. The image I like looks faded and has a spot on it. Could you retouch the photographs that I request?
The Imaging Services Department uses best practices for digitizing historic items in the collection to maintain the integrity of each item. Minimal adjustments are made to the digital reproductions to reduce the loss of pixels (which reduces the size and quality of the reproduction). The Imaging Services Department does not provide retouching services.
3. Can I just buy a digital reproduction for use in my home or office?
Yes, that would be considered personal use. Please check the “Digital Reproduction” box on the first page of the order form and ignore the “Image Permission Information” section. You only need to purchase permission if you would like to publish the image.
4. May I put a Maryland Center for History and Culture-owned image on my personal blog or social networking page?
Yes, as long as you:
- Identify the author/artist of the image and the item ID (if included in the record) and credit the MCHC using the authorized credit line: Courtesy of the Maryland Center for History and Culture.
- Do not remove the MCHC seal.
- Do not use the image to promote, advertise, or sell your own products or services or for any other commercial and unauthorized purposes.
- Do not publish the image in a book, magazine, newspaper, journal, etc.
5. I purchased a digital image from the Imaging Services Department before. I would now like to publish it. How do I obtain permission to publish?
Please fill out the Imaging Services order form and check the “Image Permission Only” box on page one of the form. If you happen to know the invoice number of your image purchase or the year in which you purchased the image, please provide this information to Imaging Services staff.
6. I found an image credited to Maryland Historical Society or the Maryland Center for History and Culture. May I use this image in my publication?
No, only images provided by the Imaging Services Department may be used for publication.
7. A friend purchased a Maryland Historical Society or Maryland Center for History and Culture image and let me have it. Can I use this image in a publication or on the web?
No, you must request the image and/or permission directly from the Imaging Services Department.
8. I purchased a black and white image from the Imaging Services Department. I want the image to be tinted in sepia or another color in a publication. Am I allowed to do this?
Any alterations to digital reproductions must be reviewed and approved of by Imaging Services staff. The best way to have an image approved is to send a sample of how you would like to alter the image to email@example.com.
9. I want to crop the image I purchased from the Imaging Services Department to a specific part of the reproduction for my publication. Am I allowed to do this?
Provide a sample of how you would like the image to be cropped to Imaging Services for approval. If approved, make sure to indicate in your publication or website that the image is a detail by including the word “detail” before the description or image caption.
10. I am ready to make a request and plan on paying by check. Should I send my check along with my order form?
No, please do not send check payments with your paperwork. You will receive an invoice from our department, after which you may send payment. We ask patrons to wait to send payment because we find that checks are often made out for an incorrect amount and it creates more work to correct the error.